If you need to secure a certificate from the Philippine Statistics Authority (PSA) but do not have the time to get it yourself, you can authorize someone else to get it in your place. To do that, you must write a letter addressed to PSA stating that you allow that person to secure a PSA certificate. This article will guide you on how to write an authorization letter for PSA. Our editors also included a sample letter.
But, before we go any further, we must warn you that you cannot authorize just anyone else. You must know who you can and cannot permit to get a PSA certificate.
The Philippine Statistics Authority issues four certificates:
Following Republic Act No. 10173, popularly known as the “Data Privacy Act of 2012,” the Philippine government has the policy to preserve each person’s fundamental right to privacy.
According to PSA, the following entities are allowed to request a copy of the issuance of a birth, death, or marriage certificate, or a Certificate of No Marriage (CENOMAR) / Advisory on Marriages (AOM):
A person of legal age who has been expressly authorized in writing (by an Authorization Letter or Special Power of Attorney) by the document owner to request a copy of the document owner’s birth certificate, marriage certificate, certificate of no marriage (CENOMAR), or advisory on marriage (AOM) from the PSA.
1. Address your letter to PSA. (Add “To Whom It May Concern”)
2. Specify your full name.
3. State that you are giving your representative authority to acquire a PSA certificate.
Note! Also, specify your representative’s full name and your relationship with them.
4. Make a list of all the certificates you have authorized your representative to obtain.
5. Specify the purpose and application of the aforementioned certificate(s).
6. Fill in your printed name. Then, sign the document.
The names of the document owner, the authorized person, their relationship to the document owner, and the purpose or use of the document must all be included in the example that follows.
Authorization Letter Format according to PSA:
LETTER OF AUTHORIZATION
Philippine Statistics Authority
TO WHOM IT MAY CONCERN:
I, [insert the full name of document owner], authorize [insert of the full name of the representative] [include relationship to the document owner] to apply and collect PSA certificate(s) with the following details:
The above-mentioned PSA certificates will be used for [indicate the purpose or use of the certificate].
I have enclosed the necessary identification cards as proof of my authorization to do so.
[Signature over Printed Name of the Document Owner]
If you need the official format document from PSA, visit the following link: Letter of Authorization Sample from PSA
According to PSA, these are the valid IDs that they accept:
In order to be accepted as valid, an identification card or identity document must have a clear photo of the holder, as well as the holder’s full name and signature.
Following Republic Act No. 10173, popularly known as the “Data Privacy Act of 2012,” the Philippine government has the policy to preserve each person’s fundamental right to privacy. An authorization letter allows PSA to recognize that person as the person to whom they can officially issue a certificate.
No, an authorization letter is still valid even if it is not notarized.
An authorization letter is valid only on the dates you specify in the letter. If you fail to use the letter on the mentioned date, you need to print another one with a different date.
It depends. But you have to bring at least three (3) copies of your authorization letter.
An authorization letter is an approved way to get any legal document signed by an authorized person. If you are a busy and working Filipino, providing an authorization letter is a convenient way to secure a government document without having to appear before a government agency. Furthermore, you do not need to file a leave just to acquire! It’s less of a hassle without the pay cut.
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